Position Title: Maintenance Supervisor - Newton, MA
Reports To: Executive Director
Location: Golda Meir House – Newton, MA
Supervises the efficient operation, maintenance, security and administration of physical facilities and grounds, ensuring safe, clean and attractive facilities at all times. Conducts periodic inspections of physical plant, mechanical systems, and grounds, and maintains maintenance records in accordance with JCHE standards and government regulations. Purchases and controls maintenance inventory in a manner that prevents waste and theft. Oversees facility security including key control, security equipment, and parking lot usage. Reports to management on status of physical facilities and staff and proactively recommends solutions to prevent and resolve problems and provide improvements to facility.
ESSENTIAL JOB FUNCTIONS
Supervise facility maintenance staff and contractors ensuring work is completed to JCHE standards. Ensures staff is properly trained and licensed. Establishes standard for teamwork and professionalism to ensure continued compliance with JCHE standards.
Builds positive relationships with JCHE vendors and contractors.
Interacts with residents in a sensitive manner and promptly reports any resident concerns to Resident Services.
Ensures 24 hour staff coverage to address emergencies.(Site rep when office is closed; maintenance staff person when offices are open)
Conduct routine inspections of the property according to JCHE standards, and correct any issues promptly.
Maintains physical building and grounds in accordance with JCHE and Department of Housing and Urban Development (“HUD REAC”) REAC standards.
Performs mechanical tasks and repairs or delegates tasks to maintenance mechanics. Monitors completion and maintains facilities software (e.g., Realpage)
Prepares vacant units for re-rental in cost-effective and timely manner, in accordance with regulatory and JCHE requirements.
Participates in snow removal activities ensuring entryways, walkways and lots are clear of ice and snow.
Prepare purchase orders for the Executive Director’s approval prior to committing funds that exceed the Supervisor’s spending authority.
Assist the Executive Director in preparing the annual budget and controlling costs.
Establish and maintain inventory management system for all equipment, tools and maintenance supplies for most efficient use and to prevent waste, loss, and theft.
Develops specifications for hiring contractors, participate in bid procurement, renovation planning and construction team support and monitoring.
Keep all clean and organized maintenance areas and systems room in accordance with JCHE standards.
Reports any accident, injury, or safety concerns to management and completes incident reports immediately.
Performs monthly and annual pest control inspection and follow up treatment and annual apartment units’ inspection in accordance with JCHE and regulatory requirements.
OTHER DUTIES AND RESPONSIBILITIES
Provides emergency coverage to assigned property or other JCHE properties, as requested by management.
Performs additional duties, as assigned.
Maintains equipment in dining program kitchens.
PREPARATION, KNOWLEDGE, SKILLS AND ABILITIES
High School diploma.
Minimum 3 years of supervisory experience in a residential building.
Basic knowledge of high efficiency boilers and heating plants, plumbing, heating, HVAC, and electrical systems.
Knowledge of OSHA regulations.
Knowledge of elevators and high-rise buildings systems.
Knowledge of ‘Green Initiatives”.
Excellent interpersonal, communication, and management skills.
Ability to prioritize, delegate, coach, and monitor staff.
Ability to plan, create and utilize organized task management and communication tools.
Ability to obtain Hoisting License, Bobcat.
Knowledge of OSHA regulations.
Proficient in computer software for record keeping, communicating, and reporting.
Manages maintenance staff including mechanics, custodians, and maintenance dispatch and clerks.
WORKING CONDITIONS/PHYSICAL DEMANDS
Ability to lift objects weighing up to 50 pounds.
Frequent walking and standing.
Ability to work in an environment under construction (noise, dust, etc.)
The position requires regular bending, kneeling and/or twisting to accomplish work
The ability to safely use a variety of power tools is required
The candidate must be able to pass examination and hold a Massachusetts Hoisting License
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis